How To Merge Outlook Calendars

Want to combine two Outlook calendars? One reason is some syncing programs fail to sync multiple calendars to phone. Another reason is some calendars are “read-only” and can’t edit the information. For example, combine travel calendar feed from a 3rd party service into main calendar.

Microsoft Outlook doesn’t provide a menu option that will merge or combine calendars. The workaround is to export the secondary calendar and import it into your main calendar. This process works well for calendars you create, but you should verify none of the calendars are “internet calendars” or “published calendars”. Removing shared calendars will impact updates.

To Export an Outlook Calendar

  1. From the File menu, select Import and Export…
  2. In the Import and Export Wizard, select Export to a file.
  3. Click Next
  4. In the Export to a File panel, select Comma Separated Values (DOS).
  5. Click Next.
  6. In the Select folder to export from section, select your secondary calendar file. It may show in a different area like Internet Calendars.
  7. Click Next.
  8. Note the exported file name and path.
  9. Click Next.
  10. Because we’ll be importing this file back into Outlook, you can skip Map Custom fields….
  11. Click Finish.
  12. Provide a data range for the exported calendar.
  13. Click OK.

The above process exported your secondary calendar to a CSV file. The remaining part is to import this file into your main calendar. As you might expect the process is similar.

To Import a file into your main Outlook Calendar

  1. From the File menu, select Import and Export…
  2. In the Import and Export Wizard, select Import from another program or file.
  3. Click Next.
  4. In the Select file type to import from panel, select Comma Separated Values (DOS).
  5. Click Next.
  6. In the File to import: section, make sure the CSV file you just exported shows. If not, browse to the file.
  7. In the Options: section, select the radio button that suits you needs.
  8. Click Next.
  9. Select the Destination for this file. (In my case, I’m importing this file into the Calendar that is in my Personal Folders.)
  10. Click Next.
  11. Confirm the listed action and click Finish.
  12. Review your main calendar to make sure it shows entries from both.

The last step is to delete your secondary calendar. If you’re not comfortable with deleting it, uncheck it so it doesn’t display in Microsoft Outlook.

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