Being organized is serious business, based on the number of checklists and chore tracking programs available. If you’re new to mobile task management software, Apple and Google have their own free apps, combining the convenience of a note-taking app with the ability to set notification alerts to ensure tell everything to be done on time.
Apple’s Reminders app runs on iPhone, iPad, iPod Touch, Apple Watch, Mac computer, and iCloud.com. The Google Tasks app for Android and iOS is also integrated into Gmail and Google Calendar. Here are the basics for both applications.
Add a job
To get started on your iPhone, open the Reminders app, tap New Reminder in the lower left corner of the screen, and type a task. The toolbar below provides shortcuts to set the date of the notification; You can set a specific time and a repeat schedule. You can choose a specific location to be notified (for example, near your supermarket), flag a reminder for emphasis, or insert an image in it to add visual information.
To get started with Google Tasks on your phone, download it from the app store if it’s not already installed. Open the Google Tasks app and press the large + button at the bottom of the screen. Enter what you need to do. You can add information by tapping the Details icon or set a timer reminder by selecting the Calendar icon. Click the Save button.
You can also add a reminder to your schedule by telling Apple’s Siri or the Google Assistant to create it for you. (Samsung’s Bixby assistant might have similar reminders on Galaxy phones.)
And when you’re done with a task, tap the circle next to it to mark it Done.
Want to put some related reminders in one place? Just group the tasks into one list. In the Apple Prompt, tap Add List in the bottom right corner of the screen. Name the list, assign a color, set an icon – and then assign specific reminders to the list. The main Reminder screen shows all your lists in progress, including automatically generated lists for current, flagged and scheduled tasks.
In the Google Task app, tap the Menu icon in the bottom left corner of the screen and select “+ Create new playlist”. Enter a name, tap the Done button in the upper right corner and add the job by pressing the + button at the bottom of the screen. To switch between lists, press the Menu button and select the ones you need.
Organization of work
To rearrange items in Apple’s Reminders, press down on a task and drag it to a new position on the list. To move an item to another list, swipe left on the item, and tap the Details button. On the Details screen, go to List, touch it and choose another list.
To set an entry as a sub-task of another item – like listing different kitchen appliances to buy in your “Buy New Device” main task – swipe right next to an item and select The indent to set the entry to the subtask above it; You can also tap and drag one quest onto another to turn it into a side quest.
To rearrange items in Google Task, select an entry, then press down and drag the item to a new location. To sort by date, tap the Add three dots menu in the bottom right corner, tap Sort by, and select Date.
To move a task to a new list, tap it and use the next onscreen drop-down menu to select another list; You also have options here to add more details about the task, specify a date and time, or add a sub-task.
Any tasks added to the Apple Reminders Family list are automatically pushed out to the people in your iCloud connected Family Sharing group. You can also share lists with others via email, text, Slack or other apps, which can be helpful for project planning. Choose a list, tap the More menu in the upper right corner, select Share List and choose your sharing method. After you share the list, you can assign specific tasks by clicking the Assign button and selecting someone from the group. Users on the shared list can add, delete, and mark items – and everyone is up to date.
Google Tasks doesn’t offer dynamic sharing, but if you’re a Gmail / Google Calendar user, you can view and share jobs from there. And you can easily create a task from an open message in the Gmail app by choosing Add to To-Do from the Add menu. Like the Apple Reminders app and iCloud account, your actions show up on all the devices connected to your Google account so you’re always up to date.